Skip to content
AI Order & Quote Entry Assistant
Turn every incoming PO into an ERP-ready order, automatically.
WizCommerce’s AI Order Entry Assistant captures and standardizes POs in any format, extracts key details, flags and fixes inconsistent data, and generates accurate ERP-ready orders instantly—freeing your team from tedious manual work.
Here's how it works
Captures Incoming PO's
Reads RFQs and POs from emails, PDFs, scans, voice messages, and handwritten documents.
Extracts Line Items
Pulls SKUs, descriptions, quantities, pricing, and customer details from any format.
Flags Incomplete or Inconsistent Data
Detects missing fields, mismatched SKUs, wrong pricing, and unclear information.
Validates Data Accuracy
Cross-checks all details against ERP data, price lists, inventory, and past orders.
Creates ERP-Ready Orders
Generates a clean, ready-to-submit sales order directly inside your ERP.
Sends Confirmations
Automatically emails confirmation to customers and sales reps once the order is created.
We simply forward emails to WizAI's Assistant, which processes orders, flagging issues like pricing and address discrepancies while creating orders in our ERP. What used to take 4 hours is now done in just 15 minutes.
- Colleen Daly
- VP @ The Howard Elliott Collection
Wholesale Ordering Is Complex. WizCommerce Is Built To Handle Every Part Of It.
Never Manually Match Customer Part Numbers Again
The AI Order Entry Assistant automatically maps customer-specific product codes to your internal SKUs, ensuring every quote and order line item matches your catalog—no matter how customers label products.
Ensure Every Order Meets ERP Requirements.
The AI Order Entry Assistant applies your required fields, defaults, and validation rules, structuring every quote and order to match your ERP format without manual cleanup.
Review & Approve Orders With Confidence.
The AI Order Entry Assistant surfaces extracted details, flags potential issues, and provides a single review view so teams can quickly approve or edit before submission to the ERP.
See how much manual order entry is really costing you.
Annual Time Value Saved
$0
% Time × Salary × Employees
Per-Employee Savings
$0
% Time × Salary
Yearly Error Cost
$0
Avg PO Value × Mistakes
This estimates the value of time freed if PO work is automated. Adjust % time to match reality.
Integrations
Connected to your ERP from day one
With 1,000+ pre-built connectors, WizAI’s Order Entry Assistant creates orders directly inside your ERP—no middleware, no custom builds, no manual entry.
Frequently Asked Questions
1. What is WizCommerce’s AI Order Entry Assistant?
WizCommerce’s AI Order Entry Assistant is an AI-powered workflow designed to automate wholesale order entry from incoming POs. It reads orders from emails, PDFs, spreadsheets, scans, and other formats, extracts line items and customer details, validates the data, and creates clean, ERP-ready sales orders — eliminating manual re-keying.
2. How does the AI Order Entry Assistant automate order entry for wholesalers?
The AI Order Entry Assistant automates order entry by capturing incoming POs in any format, extracting SKUs, quantities, pricing, and customer information, and validating everything against ERP rules. It flags missing or inconsistent data, applies required defaults, and generates a structured order directly inside the ERP, reducing processing time from hours to minutes.
3. Can the AI Order Entry Assistant handle customer-specific SKUs and part numbers?
Yes. The AI Order Entry Assistant automatically maps customer-specific part numbers and product descriptions to your internal SKUs. This ensures every line item matches your catalog accurately, even when customers use their own naming conventions or outdated codes.
4. How accurate and secure is the data processed by the AI Order Entry Assistant?
The AI Order Entry Assistant validates all extracted data against ERP records, price lists, inventory, and historical orders to ensure accuracy before submission. All data is processed within WizCommerce’s secure platform, with strict controls and safeguards in place to protect sensitive customer and order information.
5. How can AI be used to improve wholesale order entry?
AI improves wholesale order entry by removing repetitive manual work such as reading POs, matching SKUs, validating pricing, and re-entering data into the ERP. Instead of relying on human interpretation and cleanup, AI standardizes incoming orders automatically, reduces errors, and allows teams to process significantly higher order volumes without adding headcount.
6. What is an AI order entry assistant?
An AI order entry assistant is a system that takes ownership of the order intake process end to end. It reads incoming orders in any format, extracts and structures the data, validates it against business rules, and creates ERP-ready orders with minimal human intervention — acting as a digital operations teammate rather than a simple automation tool.
7. How can small wholesale businesses use AI for order entry?
Small wholesale businesses can use AI for order entry by automating the most time-consuming operational work — reading POs, entering orders, and fixing errors. An AI Order Entry Assistant allows smaller teams to process orders faster, reduce mistakes, and scale operations without hiring additional administrative staff, while staying fully aligned with their ERP.